CASE STUDY manaTec: An all-in-one solution for financial accounting & payroll outsourcing

For many organisations, payroll outsourcing is the key to efficient, secure and scalable payroll. However, the benefits of outsourcing are only truly sustainable when financial accounting is seamlessly integrated. Fast-growing companies like manaTec GmbH in particular need a solution that not only digitises commercial accounting and the outsourcing of payroll processes, but also makes them automated, secure and scalable.

manaTec chose FPA as a strategic partner to efficiently outsource the complex requirements of payroll and financial accounting. The result: a solution that promotes security, efficiency and growth by reducing workload and creating room for innovation.

manaTec: Digital Pioneer With A Focus On Efficiency

manaTec GmbH is one of the leading Odoo partners in Germany and specialises in customised ERP implementations. Based in Dresden, Germany, manaTec supports customers of all sizes and industries on their path to digital transformation, ensuring efficient business processes through customised Odoo installations and seamless integrations. Like FPA, manaTec focuses on digital solutions and partnership to achieve sustainable success.

Thanks to our collaboration with FPA, we have been able to completely optimise our accounting and payroll processes. The seamless Odoo integration and professional support has taken a lot of the pressure off us, allowing us to focus on our core business. We particularly appreciate the team's expertise and flexibility - we can rest assured that our financial and payroll processes are always efficient, accurate and compliant.

Christoph Lehmann, Managing Director manaTec GmbH

Designer

The Challenge:

Growth And Increasing Payroll Complexity

As manaTec’s business has continued to grow in recent years, the demands on the financial accounting and payroll departments have also increased.

Increasing requirements for company pension schemes, travel expense reporting and tax regulations meant that payroll processes were becoming increasingly complex. Manual accounting processes were time-consuming and the complex tax requirements had to be mapped in a legally compliant manner. In addition, Odoo had to continue to be used as the central ERP system.

Providing the necessary resources and expertise internally would have involved high costs and risks. manaTec therefore opted for a solution that combined expertise, flexibility and digital efficiency: complete payroll outsourcing and financial accounting outsourcing to FPA.

As a specialist in digital solutions, we offer our customers a tailor-made complete solution that combines financial accounting in Odoo (including the Odoo DATEV interface) and payroll outsourcing. Thanks to the close integration of both areas, manaTec benefits from consistent, optimised processes that save time, reduce costs and create transparency.

The Solution:

Payroll Outsourcing & Commercial Accounting In Odoo

1. Odoo Accounting - Customised commercial accounting

As an official Odoo Accounting Partner, FPA offers a fully integrated accounting solution for companies like manaTec. Our experts handle all accounting processes directly in Odoo and ensure legally compliant, audit-proof and efficient financial management.

Our services for manaTec in Odoo Accounting:

Document management directly in the customer’s Odoo system
Automated account reconciliation
Implementation of the Odoo DATEV interface
Preparation of monthly financial statements
Submission of advance VAT returns and communication with the authorities where necessary
Preparation of annual accounts in cooperation with the tax advisor

With this solution, manaTec was able to optimise its financial processes and access in-depth expertise without having to dedicate internal resources to accounting.

2. Payroll Outsourcing - Digital Payroll Accounting With Maximum Security

In addition to commercial accounting, the entire payroll process was outsourced to FPA within just two weeks. As a result, manaTec benefits from an error-free, legally compliant and efficient payroll solution.

Short Detour: What Is Payroll Outsourcing -->

Payroll outsourcing is the process of outsourcing payroll to an external service provider who takes care of all related processes - from payroll account management and government filing to company pension schemes and travel expense management. As well as saving time, companies benefit from legally compliant and efficient payroll processing. For growing companies in particular, payroll outsourcing can significantly reduce the workload on internal HR and finance departments, who no longer have to deal with complex legal requirements or administrative tasks. Instead, they can focus on their core business and strategic growth objectives. Plus, by using modern digital solutions and working with experts, payroll becomes accurate, transparent and scalable - exactly what companies like manaTec need to focus on expansion.

Our services for manaTec in payroll outsourcing:

Automated data maintenance through direct Odoo access
Preparation of payroll accounting with DATEV LODAS
Payroll account management & official reports
Company pension scheme
Travel expense reports
Communication with health insurance funds & social security organisations

Thanks to our direct access to the client’s Odoo system, we can manage employee master data centrally, record absences and point out data gaps. This enables us to avoid miscalculations in payroll accounting and ensure that all relevant information is complete and up-to-date. Thanks to the transparency we offer, our customers like manaTec always have a clear overview and can ensure that they never lose control of their processes.

The Result:

More focus, less resources tied up

Thanks to the cooperation with FPA, manaTec can once again focus on its core business and further growth. Instead of spending valuable time on complex payroll or extensive commercial accounting, the company benefits from the advantages of our complete solution:

Time savings – There is no need to tie up internal resources on payroll and/or accounting. We can also take over the processes at short notice.
Seamless Odoo integration – Our outsourced processes are integrated directly into the client’s existing ERP system, eliminating data gaps and transfer errors.
Legal certainty – We are always up to date and reliably comply with all legal requirements in the areas of commercial accounting and payroll. The use of DATEV compliant processes ensures secure and transparent documentation at all times.
Flexibility & scalability – Our complete solution is perfectly tailored to growing businesses. Whether new employees are added or internal structures change, FPA efficiently and easily ensures that accounting and payroll grow with the company’s needs at all times.

FPA is the ideal partner for companies that want to optimise their payroll and accounting processes and focus on their growth. Let’s work together to find out how we can make your payroll and commercial accounting more efficient.

Conclusion: Payroll Outsourcing & Odoo Accounting - The Perfect Combination

The cooperation with manaTec shows that payroll outsourcing and Odoo Accounting are a perfect match. Thanks to our complete solution, the company has been able to significantly streamline its administrative processes without compromising on quality.

With FPA as your partner, you will benefit from

Tailor-made solutions for your accounting and payroll processes
State-of-the-art Odoo technology & deep integration
Personal support & tailored services
First class expertise

Let’s find out together how we can optimise your commercial accounting and payroll processes – so you can focus on what really matters: Your growth & your business success!

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